The importance of effective lease management
Let our team of experts reduce your administrative burden by efficiently organizing your real estate portfolio and managing critical dates. We understand that overseeing rent payments, invoice validation, and lease compliance can be overwhelming when real estate isn’t your core business. By centralizing your lease administration with us, we minimize lease risks and accounting errors, enhancing cost efficiency through careful oversight of every detail.
Our lease administration services
Lease Tracking & Reporting
We focus on the proactive management of your real estate portfolio by ensuring precise and timely lease information. We track critical lease dates, including renewal options, rent escalations, lease expirations, tenant improvement deadlines, and notice periods, ensuring nothing is overlooked. With customized reports and interactive dashboards, you’ll have immediate access to these key dates and data, empowering you to make informed decisions, reduce risks, and stay ahead of your lease obligations.
Invoice Verification & Cost Recovery
Our Lease Administration team verifies every invoice to ensure you pay only what your commercial lease requires. We catch errors, challenge discrepancies, and recover past overpayments at no risk—our fee applies only if we find savings.
This process also reveals unfavorable lease clauses, giving you leverage in future negotiations and helping prevent recurring issues.
Lease Accounting Software
Having the right technology solution in place is crucial for proper Lease Administration, and selecting and implementing that software requires industry knowledge. With extensive experience across various technology platforms, we have the expertise to guide you in identifying the best lease accounting software tailored to your specific needs, ensuring seamless integration and optimal efficiency in managing your lease portfolio.
Meet our Lease Administration team leader
Julie Miller
Manager, Lease Administration Services
With over 20 years of commercial real estate expertise, Julie joined Landmark in 2014 as a Lease Administrator. A graduate of Concordia’s John Molson School of Business with a Bachelor’s in Commerce majoring in Accounting, she expertly manages client portfolios and delivers essential accounting services. Her skills and experience strengthen Landmark’s ability to provide comprehensive, professional solutions.
How Our Lease Administration Services Deliver Results
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The Money-Saving Power of Outsourcing Lease Administration to Experts
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Enhancing Operations with Lease Management Softwares
Lease management software is an essential asset for businesses aiming to optimize their operations and maintain financial discipline.
FAQ
Think of Lease Administration as your lease’s second set of eyes: precise, proactive, and specialized. While property and accounting teams manage day-to-day operations, we focus entirely on the financial and contractual details of your leases. That means catching errors, managing critical dates and complex portfolios, and identifying cost savings that might otherwise slip through the cracks.
Commercial leases are complex, filled with clauses, calculations, and fine print that are easy to overlook. By partnering with Landmark, you gain a team of dedicated experts who handle compliance, accuracy, and cost recovery every day. It lightens your internal workload, reduces risk, and ensures you get the full value out of every lease.
We review every invoice, tax charge, and operating cost line by line. If there is a discrepancy, such as overcharges, duplicate expenses, late charges or administrative fees that do not align with your lease, we identify it, correct it, and when possible, recover it. The result is measurable savings and ensures future invoices are accurate, while directly impacting your bottom line.
We take a systematic and detail-driven approach. Every lease is abstracted, double-checked, and tracked in a centralized system to ensure nothing gets missed, whether it is a renewal date, expiry, or option. This structure keeps you compliant, minimizes disputes, and helps you plan ahead with confidence.
We handle every discussion professionally and collaboratively, relying on facts and lease documentation to resolve issues efficiently, and on a positive note. Beyond correcting errors, audits often reveal opportunities to negotiate more strategically, giving you valuable insight and leverage for future renewals.