Services  >  Lease Administration


Our detailed and systematic lease management process will help your business...

  • Database management: Data entry, updating lease related information (expiry dates, rental rates, etc…), producing lease abstracts and summaries

  • Critical date tracking and notification: email notifications for upcoming notice deadlines, renewal option dates, expiration dates

  • Day-to-day lease invoice processing and payment if required

  • Rent roll preparation

  • Customized reporting and desktop dashboards

  • Budgeting and financial reporting

  • Ongoing support to internal accounting staff, financial analysts, head office and local management as required

  • Ensure compliance with local and international accounting best practices


  • Reduce your occupancy costs

  • Ensure you are only paying for what you are supposed to pay as per your lease

  • Centralize your real estate portfolio

  • Access your lease information from anywhere including your mobile phone at any time

  • Improved reporting

  • Organize and analyze your real estate portfolio to make critical decisions for the future

Use real estate accountants to perform real estate accounting!

The Challenge


Our client experienced growth in their real estate portfolio due to acquisitions.  This, combined with high turnover in their real estate department over a 12-month period, left them exposed to many vulnerable situations that required immediate action.

The Solution

We assumed control of the client’s lease administration software, operating it on their behalf including all day to day tasks.  We assigned a team of experienced real estate professionals to assume real estate roles for this client.

The Result

All urgent matters are being handled and new real estate processes are being put into place in order to effectively manage the portfolio moving forward.  Reporting has been enhanced and we are in the process of preparing a migration of real estate data into a modern and superior lease management system.


"Sonepar mandated Landmark to exclusively represent our Canadian real estate interests.

Our network of branches, distribution centres, and offices (both headquarters and regional) across Canada were handled regionally and we elected to centralize real estate functions. This decision to outsource real estate services to Landmark has been very beneficial to our organization hence the successful and longstanding relationship we continue to maintain today.

Landmark has brought to us a significant depth of knowledge in all areas of commercial real estate ensuring that we have been able to upgrade our facilities, better match them to our needs and yet remain at a very competitive cost.  I do not believe that we would be able to provide a similar level of real estate accountability control and flexibility in a cost-effective manner with internal staff.


In all real estate decisions, we consider that Landmark is our partner, and they have played a significant role in our continued growth."


Sonepar Canada, a member of the Sonepar Group, the world's largest privately-held electrical distributor and supplier of safety, facilities maintenance and MRO (maintenance, repair, and operations) products and related services with 22.4 billion euros in annual sales

Learn How We Will Organize Your Leases